CITY OF TWINSBURG, OHIO

 

REGULAR COUNCIL MEETING MINUTES

 

TUESDAY, APRIL 9, 2013

 

 

 

ROLL CALL:                 S. Rodin, M. Stauffer, T. Yates, S. Scaffide, G. Sorace, B. Furey and B. McDermott

 

ABSENT:                     

 

ALSO PRESENT:          Katherine A. Procop, Mayor

David Maistros, Law Director

Karen Howse, Finance Director

                                    Shannon Collins, Clerk of Council

                                   

CAUCUS:

The caucus meeting was called to order at 7:05 pm.

 

Presentations

No presentations this evening.

 

Audience Participation:

No audience participations this evening.

 

Items for Discussion:

No items for discussion this evening.

 

Pending Legislation:

Ordinance 40-2013 – Updating codified ordinances chapter 919 regarding Garbage Service

Ordinance 41-2013 – Updating codified ordinances chapter 921 regarding Garbage Service

Resolution 46-2013 – SASWMA Grant

Resolution 47-2013 – Transfer of Police Dept Live Scan System to Sagamore Hills Township Police

Resolution 48-2013 – Agreement with Golf Sense, Inc for Gleneagles assessment

Ordinance 49-2013 - Accepting bid of Perrin Asphalt for golf course art path widening

Ordinance 50-2013 – Correct Township/Summit county boundary discrepancy (Steffan Woods)

 

Miscellaneous:

Chief Noga wanted to follow up on the talk about school safety at the last Safety Committee meeting.  Chief Noga stated that after talking to Kathy Powers, Superintendent and Mayor Procop that they would like to reinstate the second school resource officer position that has been vacant for a few years with the start of the 2013/2014 school year.  This officer will be at R.B. Chamberlin Middle School and also function as the D.A.R.E. officer for the schools. 

 

Mr. Furey stated that Ordinance 16-2013 regarding the CIC agreement has been tabled for the past few meetings and would like to see it put back on the agenda for the next meeting and will make a motion to do so during Regular Council meeting.

 

Mr. Furey also thanked Karen Howse, Finance Director for compiling the data from the Capital Fund for the past ten years which he requested at the last Finance Meeting.

 

No other miscellaneous this evening.

 

Adjournment:

This meeting unanimously adjourned at 7:18 PM

 

Regular Council Meeting:

Mr. Rodin, President of Council called the Regular Council meeting to order at 7:30 PM.

 

ROLL CALL:                 S. Rodin, M. Stauffer, T. Yates, B. Furey, S. Scaffide, G. Sorace, and B. McDermott

 

ABSENT:         

           

ALSO PRESENT:          Katherine A. Procop, Mayor

David Maistros, Law Director

Karen Howse, Finance Director

                                    Shannon Collins, Clerk of Council

 

INVOCATION & PLEDGE OF ALLEGIANCE:

Mrs. Stauffer bestowed the Invocation and led Council in the Pledge of Allegiance.

 

APPROVAL OF MINUTES:

The minutes of the March 12 and March 26, 2013 stand approved as written.

 

AWARDS AND PRESENTATIONS: 

Mayor Procop swore in new full time officers Matthew Pfeifer and Kenneth Weinhardt.

 

No other awards or presentations this evening.

 

PUBLIC PARTICIPATION:

No public participation this evening.

 

COMMITTEE AND/OR COMMISSION REPORTS:

T. Yates- Planning Commission, Public Works, Fitness

§  No committees have met since last meeting.

 

B. Furey- Public Works, Treasury Investment, Finance, Golf

§  Attended the Planning Commission for Mr. Yates on April 1st.  At this meeting zoning regulations regarding language changes be implemented to make it easier for the land owners to get permits for decks in R-5 districts.  The next meeting will be April 15th.

§  No other committees have met since last meeting.

 

Sam Scaffide-Parks & Recreation, Finance, Public Works

§  Attended the Public Works meeting on April 9th.  At this meeting Ms. Mohr talked about the Serene/Belmeadow project and how East Ohio Gas needs to move the gas line in order to proceed with the project.  The estimated cost would be $112,307.  The engineer will send out letters with updates.

MOTION:  TO PROCEED WITH HAVING EAST OHIO GAS MOVE THE GAS LINE FOR THE SERENE/BELMEADOW PROJECT.

 

Moved by S. Scaffide, seconded by B. Furey

 

Upon roll call motion passed unanimously

 

§  Creekside/Route 91 project will start on April 22nd and run until mid to late August.

§  Sprouting Gardeners will be hosting a Tinkers Creek Clean-up on May 18th from 10:00 am -12:00 pm.  Thanked RDP for donating the t-shirts for this group and also thanked Starbucks who will be donating coffee and donuts the morning of the event along with some staff to help with the project.

§  Glenwood Preserve Garage Sale will take place June 20-22.

§  No other committees have met since last meeting.

 

S. Rodin- Environmental, Finance, Community Relations

§  Environmental Commission started the Caught Green Handed Program April 1st and 2nd  and the first resident that were caught with proper recycling were Char & Greg Vance of Sherwin Drive and they won a Mavis Winkles Gift Card.  The Commission has given out 35 gift cards so far with more to come in the month of April. Also the Environmental Commission will be at St. Rita’s on Sunday, April 14th for an Earth Day Celebration..  

§  No other committees have met since last meeting.

 

M. Stauffer – BZA, Safety, Community Relations, Fitness

§  Board of Zoning Appeals will meet on May 8th.

§  No committees met since last meeting.

 

G. Sorace – Twins Day, Chamber of Commerce, Charter Review Oversight Committee, Safety

§  No committees have met since last meeting.

 

B. McDermott – Public Works, Safety, Capital Improvements, ARB

§  ARB met April 4th approved as noted was 2299 Gary Drive.  Approved as submitted were 1936 Case Pkwy and 4 signs at 9964 Vail Drive, one sign at 9964 Vail Drive was tabled till the next meeting..

§  No other committees have met since last meeting.

 

MAYOR’S REPORT:

§  Twinsburg Garden Club will host their annual plant sale on Saturday, May 11th from 9am -12:00 pm.

§  Twinsburg residents are invited to a Flood Risk Open House on May 2nd from 4-7 pm at the Akron Public Library.

§  Arts for All festival at the Community Center on April 13th.

§  There will be a Red Cross Blood Drive on April 26th from 2-6 pm at the Community Center.

§  Congratulated Michelle Shoo on being a semi-finalist for the Maltz Museum essay contest.

§  Fundraiser for the Cost of Freedom tribute will be ongoing over the next two years.  If you visit Bob Evans on May 2nd a portion of your meal will be donated to the VFW.  You can also donate online at Twinsburgveterans.com or Gogetfunding.com.

 

DEPARTMENT HEAD REPORTS:

Karen Howse-Finance Director

§  Spoke about refinancing the Darrow Road project which will save the city approximately $200,000 in debt savings.

 

Christopher Noga, Police Chief

§  During the month of February the City of Twinsburg Communications Center generated 2,736 calls for service among the Twinsburg Police and Fire Departments and the Reminderville Police and Fire Departments.  The total call count for the year is 8,255 which is an 8% decrease in calls over the same time period in 2012.

§  Twinsburg police officers arrested and/or cited 137 suspects into court on 183 different counts. The arrest counts include: (1) assault charge, (2) menacing charges (2) domestic violence charges, (4) drug related charges, (3) theft related charges (4) trespassing charges (18) for driving under suspension or without a valid license, (4) operating a vehicle under the influence of alcohol and/or drugs of abuse charges, (5) other alcohol related charges, (4) disorderly conduct charge(s), (2) resisting arrest charges, and (2) weapons related charges. The remaining charges were either warrants or various traffic related charges.  

§  Officers issued 223 written warnings and 35 parking citations.

§  Officers investigated 38 traffic crashes of which 5 were injury crashes, 9 were on private property, and none were fatal.

§  For the 2013/2014 school year the department will be reinstating a second school resource officer who will also be the D.A.R.E. Officer for the schools.

 

Rick Racine, Fire Chief

§  There were 166 Calls for Service for March, of which 131 occurred in the City, 28 occurred in the Township and 7 were for Mutual Aid to other communities. During the same period we required Mutual Aid assistance 2 times from other communities. That breakdown is as follows; 2 separate unrelated EMS Calls using 2 mutual aid departments for a total of 2 mutual aid uses. The total Calls after three months for the year 2013 is 594 which is 6.90 % higher than last year with 41 more Calls.

§  The Fire Prevention Bureau completed a total 111 Inspections in both communities with a Past Due load of 2. There are approximately 992 locations requiring annual and bi-annual Inspections in the two communities (this number fluctuates month to month due to the mobility of smaller businesses). In addition to the normal inspection duties for the month, the bureau also taught first grade fire safety classes to twelve classes with a total of 283 students, met with Leiden Cabinet personnel re: locations of exit lighting, set up more senior safety talks and attended a seminar on fire extinguisher usage.

§  During the month of March there were 4 different training sessions per shift plus 27 other types of training that required 250.8 man-hours of which 0.0 hours were on Overtime.

§  Hydrant flushing will start Monday, April 15th between the hours of 9:00 am and 4:00 pm.  If you have any question please call the Fire Department.

 

Chris Campbell, Public Works Director

§  Pot Hole Patching – Pothole patching continues.  To date, the crews have patched 2,159 holes.

§  Snow and Ice Control – The crews ended the season responding to 33 snow and ice events applying 6,300 tons of salt to the roadways.  The experiment with brine application went very well and will continue to be a part of the program.

§  Litter – The first round of litter removal throughout the city has been completed.  A total of 10, 55 gal bags of trash were removed from the roadsides.

§  HVAC Preventative Maintenance – Pricing has been received from 5 companies interested in providing the preventative maintenance service for the city building systems.  I will review the submittals in the next week and make a recommendation.

§  Branch Chipping – The first round of branch chipping has been completed.  The first round took 3 days to complete for 253 stops and a total of 79.5 cu yd of material collected.  The next scheduled collection will begin on Monday, May 6.

§  Street Sign Replacement – We are continuing through the city with the change-out of the street signs.  We recently completed Tinker’s Woods and Heritage Estates.  The next areas to be changed will be Summit Hills and Heritage Hills.

§  Street Sweeping – Sweeping of all curbed roads will begin during the 3rd or 4th week of April

§  Roadway Crack Sealing – We have established the Spring crack sealing schedule.  We will be working on:

o    Ravenna RD between Idlewood and Chamberlin

o    Shepard Rd from the I480 bridge to Jennifer Ln

o    Whispering Woods

o    Maplegrove, Pinebark, Beechmont, Oakview

o    Edgebrook, Redtail, Clark Cir

§  Micro-Turbine Unit - The micro-turbine unit has run a total of 31 days in the month of March. The electricity production was 47,043 KWH and equaled approximately $3,775.00 in savings. The natural gas savings associated with the units ability to heat boiler water was approximately $1,225.00.  The energy cost savings from January 1, 2013 thru March 31, 2013 is estimated at $9,575.00 in electricity usage and $3,200.00 in natural gas usage for a total energy savings of $12,775.00.  Estimated yearly savings = $55,100.00

§  Waste Management – The new contract should be in place this month.  The carts are scheduled for delivery during the weeks of May 6 and 13.  Program information and instructions for changing out to a smaller container will be delivered with the carts.

§  Other than the new carts the program has not changed.  Large items will continue to be picked up and items beyond the capacity of the carts can still be placed at the curb. 

 

LEGISLATION

ORDINANCE 40-2013 - AN ORDINANCE AMENDING CHAPTER 919 OF THE CODIFIED ORDINANCES OF THE CITY OF TWINSBURG REGARDING “MUNICIPAL RUBBISH COLLECTION”   

Read by S. Collins

 

MOTION: TO ADOPT ORDINANCE 40-2013

 

Moved by S. Scaffide, seconded by B. McDermott

 

Upon roll call motion passed unanimously

 

ORDINANCE 41-2013 - AN ORDINANCE AMENDING CHAPTER 921 OF THE CODIFIED ORDINANCES OF THE CITY OF TWINSBURG REGARDING “COMMERCIAL GARBAGE AND RUBBISH COLLECTION”   

Read by S. Collins

 

MOTION: TO ADOPT ORDINANCE 41-2013

 

Moved by G. Sorace, seconded by M. Stauffer

 

Upon roll call motion passed unanimously

 

RESOLUTION 46-2013 - A RESOLUTION AUTHORIZING THE MAYOR TO FILE, ON BEHALF OF THE CITY OF TWINSBURG, AN APPLICATION TO THE SUMMIT/AKRON SOLID WASTE MANAGEMENT AUTHORITY (“THE AUTHORITY”) FOR COMMUNITY RECYCLING ACCESS GRANT

Read by S. Collins

 

MOTION: TO ADOPT RESOLUTION 46-2013

 

Moved by S. Scaffide, seconded by T. Yates

 

Upon roll call motion passed unanimously

 

RESOLUTION 47-2013 - A RESOLUTION AUTHORIZING THE POLICE DEPARTMENT TO TRANSFER A CROSSMATCH ID PRINT LIVE SCAN SYSTEM FROM THE CITY OF TWINSBURG TO THE SAGAMORE HILLS TOWNSHIP POLICE DEPARTMENT

Read by S. Collins

 

MOTION: TO ADOPT RESOLUTION 47-2013

 

Moved by G. Sorace, seconded by B. McDermott

 

Upon roll call motion passed unanimously

 

RESOLUTION 48-2013 - AN RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONSULTANT AGREEMENT WITH GOLF SENSE, INC. TO PROVIDE AN ASSESSMENT AND RECOMEMENDATIONS FOR IMPROVEMENTS TO THE GLENEAGLES GOLF COURSE

Read by S. Collins

 

MOTION: TO ADOPT RESOLUTION 48-2013

 

Moved by G. Sorace, seconded by B. Furey

 

Upon roll call motion passed unanimously

 

ORDINANCE 49-2013 - AN ORDINANCE ACCEPTING THE BID OF PERRIN ASPHALT COMPANY, INC, 525 DAN STREET, AKRON, OHIO 44130 FOR THE 2013 GLEN EAGLES GOLF CART PATH WIDENING PROJECT AND DECLARING AN EMERGENCY

Read by S. Collins

 

MOTION: TO SUSPEND THE RULES AND PLACE ORDINANCE 49-2013 ON THIRD AND FINAL READING DECLARING AN EMERGENCY

 

Moved by S. Rodin, seconded by T. Yates

 

Upon roll call motion passed unanimously

 

MOTION: TO ADOPT ORDINANCE 49-2013

 

Moved by G. Sorace, seconded by M. Stauffer

 

Upon roll call motion passed unanimously

 

ORDINANCE 50-2013 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH TWINSBURG TOWNSHIP AND SUMMIT COUNTY TO CORRECT A BOUNDARY LINE DISCREPENCY; AND DECLARING AN EMERGENCY

Read by S. Collins

 

MOTION: TO SUSPEND THE RULES AND PLACE ORDINANCE 50-2013 ON THIRD AND FINAL READING DECLARING AN EMERGENCY

 

Moved by S. Rodin, seconded by S.Scaffide

 

Upon roll call motion passed unanimously

 

MOTION: TO ADOPT ORDINANCE 50-2013

 

Moved by G. Sorace, seconded by B.Furey

 

Upon roll call motion passed unanimously

 

UNFINISHED BUSINESS, NEW BUSINESS, MISCELLANEOUS

Mr. McDermott:

§  Nothing further this evening

 

Mr. Sorace:

§  Nothing further this evening

 

Mrs. Stauffer:

§  Nothing further this evening

 

Mr. Rodin:

§  Nothing further this evening

 

Mr. Scaffide:

§  Nothing further this evening

 

Mr. Furey:

MOTION:  TO PLACE ORDINANCE 16-2013 BACK ON THE AGENDA FOR THE NEXT MEETING.

 

Moved by B. Furey , seconded by T. Yates

 

Upon roll call motion passed unanimously

 

§  Nothing further this evening

 

Mr. Yates:

§  Nothing further this evening

 

Mayor Procop:

§  Nothing further this evening

 

Mr. Maistros:

§  Nothing further this evening

 

ADJOURNMENT:

This meeting unanimously adjourned at 8:11 PM.

                                                                                                  

Attest:

 

 

_________________________________              ______________________________

Seth Rodin                                                                    Shannon Collins

President of Council                                                                  Clerk of Council