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Shelters & Rentals
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Glenmeadow Shelter
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Glenn Chamberlin Shelter #1
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Glenn Chamberlin Shelter #3
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Idlewood Shelter
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Twinsburg Community Center
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Multipurpose Room
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Craft Room
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Meeting Room
Community Center Room Rental Information - Reservations open July 17, 2023.
Printable Resident and Non Resident Qualifications and Requirements
Qualifications and Requirements
- Room Rentals are available throughout the year (limited availability June-August), Twinsburg Community Center, located at 10260 Ravenna Road Twinsburg, Ohio 44087.
- Friday 5pm-8pm
- Saturday and Sunday 11am-8pm
- The Center on the Square accommodating 20 people is available at NO CHARGE based upon availability. Call Parks and Recreation Department @ (330) 963-8722 to check availability.
- For City of Twinsburg Residents 25 years old and older
- Proof of residency is required at time of rental
- The City reserves the right to require and request additional information to verify residency and type of event
- Reservations can be made no more than 6 months in advance and no less than 2 weeks in advance.
- Proof of residency is required at time of rental
- Non-residents (including Twinsburg Township and Reminderville) may reserve a room up to 30 days in advance
- City of Twinsburg Parks and Recreation programs/events have priority over a private rental
- Rentals are available for non-profit organizations (i.e. HOA/Youth sports organizations), group events (i.e. repass services, birthday parties, graduation and showers). For profit organizations are NOT permitted. Qualified nonprofit organizations must have a City of Twinsburg mailing address, proof of status and insurance. No exceptions.
- Ohio Law prohibits the use of the Community Center for gambling purposes. If you have questions about your event constituting gambling, feel free to call (330) 963-8722 for further information
- Appointments are required to tour the available rooms, complete rental paperwork and pay for rental. Contact the Parks and Recreation Department to schedule your appointment Monday-Friday 8:30am-3:30pm by calling (330) 963-8722.
- Payment in FULL is required at the time the rental agreement is signed. Rooms will not be held without payment and rental agreement. A valid credit card will remain on file for all rentals which will be used if additional charges for damages or cleaning is required.
- Renter is to be the first person on-site and the last person to leave. The renter must remain on site for the duration of the event. If the renter does not remain on site the event may be cancelled and all fees will be forfeited. NO EXCEPTIONS
- The renter shall not add any additional chairs or tables to the room than what the fire inspector safety code allows.
- If using a caterer DJ or event planner, all communication is done by and through the renter. The set up and tear down of these additional amenities must be included in the time of the rental. Any special equipment, furniture or other large items being used must receive prior approval through the Parks and Recreation Department
- Seating capacity for the room established by our fire and safety code must be strictly followed. If additional guests are discovered, the security deposit for the rental will be forfeited.
- Rental is for the room reserved, front entrance and restrooms ONLY. Use of the remainder of the facility is prohibited.
- Renters will be given a secured access code and instructions to the facility 72 hours prior to the rental. This information is for the renter ONLY and shall not be given to any other person. No keys will be given.
- A building attendant may not be available for your rental. You will be provided with an after-hours number to call should an emergency occur. The Twinsburg Police Department will be periodically monitoring the building and parking lot.
Corporate and Non-profit Organization Qualifications and Requirements
- Limited to 4 per calendar year.
- Corporations/organizations are only eligible to reserve a room for staff trainings Monday-Thursday from 9am-4pm. Rates are based on locality of the main office. City businesses can reserve 6 months in advance and outside City businesses 60 days in advance.
- Local nonprofit organizations are eligible to reserve a room Monday-Thursday between 5pm-8pm FREE of charge. Use outside of these hours requires the payment of a fee at the nonprofit rate.
- City of Twinsburg Homeowners Associations may reserve a room, Monday - Thursday 5pm-8pm at the nonprofit rate twice per calendar year, per association. Each additional rental will be charged a $25 rental fee with a maximum of 4 rentals per calendar year, per association.
Rules for rental
- Rental is a 3 hour minimum and includes the set up and breakdown of event
- Set up and breakdown is done completely by the renter. Folding chairs and 6 foot banquet tables are provided.
- Table coverings are required on all tables used for the rental
- All papers, garbage and decorations are to be neatly cleaned up and placed in appropriate containers/bags provided.
- Tables and chairs must be cleared of all debris and put away in storage area
- Improper cleanup may result in revocation of security deposit or additional cleaning charges to card on file.
- Scotch Tape and sticky tack are acceptable fasteners for decorations on the wall surfaces. NO thumbtacks, nails, screw in hooks, staples, duct tape, sticky tape or other fasteners may be used on any surface or wall in the building. Glitter, confetti, lighted candles, open flames, smoke or fog machines are NOT PERMITTED. Helium balloons must be weighted. Failure to follow these guidelines will result in loss of the security deposit and additional cleaning charges.
- Animals are NOT permitted
- Alcoholic beverages are NOT permitted
- All city buildings are non-smoking facilities. No smoking or vaping is permitted anywhere in the building or on the property. If smoking occurs, the security deposit will automatically be forfeited.
- Children must be supervised at ALL times. All youth activities/events must have adult supervision from individuals 21 years old and older
Fees
- Fee Schedule below .
- A security deposit of $100 must be paid by credit card for the use of the community center at the time of reservation, excluding Twinsburg City HOA’s and city based non-profit organizations using the room Monday – Thursday 5pm-8pm according to the guidelines above. This is separate from the rental fee and will be returned approximately 30 days after the event provided the room and equipment is left in the same condition as was rented.
- Kitchen use is available at a flat rate of $50 per rental, excludes Meeting Room Rental. This is a warming kitchen only with no cooking or meal preparation allowed per the Summit County Health Department. Use includes the ice machine, refrigerator, chest freezer and warming ovens. The ice machine should NOT be used to store items (Health Department guidelines). If discovered use was not per code an additional $75 cleaning fee will be charged to the credit card on file.
Room | Hours Available | Resident | Non-Profit | Non-Resident | Corporate |
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Multipurpose Rm | Mon-Thurs 9am-4pm | n/a | n/a | n/a | $50 p/h Local |
Mon-Thurs 5pm-8pm | n/a | NO CHARGE | n/a | $90 p/h Regional | |
Friday 5pm-8pm | $80 p/h | $40 p/h | $100 p/h | n/a | |
Sat & Sun 11am-8pm | $80 p/h | $40 p/h | $100 p/h | n/a | |
Meeting Rm | Mon-Thurs 9am-4pm | n/a | n/a | n/a | $40 p/h Local |
Mon-Thurs 5pm-8pm | n/a | NO CHARGE | n/a | $80 p/h Regional | |
Friday 5pm-8pm | $40 p/h | $20 p/h | $60 p/h | n/a | |
Sat & Sun 11am-8pm | $40 p/h | $20 p/h | $60 p/h | n/a | |
Craft Rm | Mon-Thurs 9am-4pm | n/a | n/a | n/a | $40 p/h Local |
Mon-Thurs 5pm-8pm | n/a | NO CHARGE | n/a | $80 p/h Regional | |
Friday 5pm-8pm | $40 p/h | $20 p/h | $60 p/h | n/a | |
Sat & Sun 11am-8pm | $40 p/h | $20 p/h | $60 p/h | n/a | |
Center On The Sqr. | Mon-Fri 5pm-8pm | NO CHARGE | NO CHARGE | n/a | n/a |
2023 Picnic Shelter Rentals:
Resident registration for 2023 shelters will be offered online beginning March 1, 2023. Non-residents may reserve a shelter no more than 30 days prior to usage date. In our online system, you'll instantly be able to view availability!
HOW TO REQUEST A SHELTER ONLINE:
- Go to our registration page, Twinsburg.ActivityReg.com.
- Log in if you have an existing account with Twinsburg Parks & Recreation or create one if you are a first time user.
- Click the "Register" button on the top navigation bar and select "Reserve a Park or Facility."
- Select "Shelters" on the left hand side, pick your desired location, then hit the blue "Check Availability" button.
- Choose your desired day, click the checkbox next to the rental time slot, then select the green "Request A Reservation" button.
*Please note that you will ONLY be placing a request online. This is not a rental guarantee. A staff member will review the reservation and contact you for payment upon approval. Questions? Call 330-963-8722.
2023 Shelter Rates: City Residents - $40 Mon-Thurs/$55 Fri-Sun Non-residents - $95 Mon-Thurs/$110 Fri-Sun
Glen Chamberlin Shelters will close September 6, 2023, due to park improvement project.
Glen Meadow and East Idlewood will remain open until October 2, 2023 and then be closed for the season.
Shelter Descriptions:
- Glen Chamberlin Picnic Shelter #1 Center shelter next to bathrooms.
- Glen Chamberlin Picnic Shelter #2 Closest to parking lot. This shelter will seat 40-50 people for the 2023 season.
- Glen Chamberlin Picnic Shelter #3 The furthest shelter to the back.
- E. Idlewood Picnic Shelter - Shelter at East Idlewood Park over bridge.
- Glenmeadow Picnic Shelter - Shelter at the back of Glenmeadow Park near the basketball court. You will enter off of Belmeadow drive.
- Liberty Park is a first come first serve shelter and not able to be reserved through our system.
Use of City Property and/or Facilities is subject to all pertinent State Laws, City Ordinances and Health Department regulations, etc. These Rules and Regulations are subject to change based on current state and local health orders. The following will apply unless otherwise directed by the Mayor or Parks and Recreation Director.
- Park Pavilions can be reserved by City of Twinsburg residents beginning March 1, 2023. Non-residents may reserve a pavilion no more than 30 days prior to usage date.
- Pavilion reservation season begins May 27, 2023 – October 2, 2023 (Glen Chamberlin Park pavilions will close Labor Day weekend due to Park improvement project).
- Pavilions are not available to “For Profit Entities”. Non-profit groups with addresses in the City of Twinsburg (no PO Boxes). Examples may include: area youth such as Twinsburg School Groups, Twinsburg Senior Citizen Groups, Twinsburg Church Groups and groups such as Youth Baseball, Softball, Football, Basketball, Wrestling, Boy and Girl Scouts.
- Pavilion rental period is 11am-9pm
- Rentals must be paid at time of approval using the credit card on file.
- At time of payment renters will be required to keep a credit card on file as a deposit in the event additional fees are necessary.
- In case of cancellations less than 30 days from rental date, fee is non-refundable. If you cancel more than 30 days in advance, refunds are subject to a 10% processing fee and will be refunded via check from our finance department.
- Alcoholic beverages ARE NOT PERMITTED on City property.
- Shelters are open rain or shine and therefore NO refunds will be given for rain outs!
- Maximum group size per shelter should not exceed 100 people.
- Numbers of picnic tables cannot be guaranteed.
- Grills are permitted to be used by adults only.
- Loud music and DJ's will not be permitted.
- All cars must be parked in the parking lot, NOT next to the shelter.
- Bouncy Houses, food trucks, petting zoos, carnival rides are not permitted.
- Renters are required to leave the pavilion as they found it. All items must be removed at the end of the rental, trash tied and placed in dumpsters located in the parks. Any trash or items not cleaned up, the renter is subject to a $75 cleaning fee.
- All proceedings shall be orderly and may not interfere with the use and enjoyment of other park areas by others.
- The holder of this permit will be responsible for damages to persons or property resulting from this issuance.
- The City and it officers shall be freed from any liability for damages to persons or property resulting from this issuance.
- An approved reservation for a specific facility DOES NOT give the group exclusive access or special privilege to any other facility.
- Any group not complying with the policies of this reservation or of the Department will be denied future reservations.
- This permit is non-transferable.